Name and Center of the Association
Article 1- Name of the Association: “Oral Diagnosis and Maxillofacial Radiology Association”.
The headquarters of the association is Ankara.
Branch of the Association: The association can open branches in the country and abroad.
Purpose of the Association and Fields of Activity and Fields of Activity to be Continued by the Association to Realize This Purpose
Article 2- The Association is authorized to promote, develop and advance the Department of Oral, Dental and Maxillofacial Radiology, which also includes the concept of Oral Diagnosis, to publish stimulating and instructive publications for the public in terms of dentistry, by organizing national and international scientific conferences, congresses and meetings, to follow the work of the same qualified organizations and to cooperate with them. It has nothing to do with politics.
Working Subjects and Forms to be Continued by the Association
1. It organizes scientific meetings, seminars, symposiums, national and international congresses and makes professional publications for Article 2. Prints books and magazines.
2. Tries to ensure the growth and development of colleagues in their professional work and to protect and increase their rights.
3. It cooperates with other professional organizations, dentistry, and medical faculties.
4. It is authorized to fulfill the duties of joining or inviting, sending, and accepting delegates to the partnership with other national and international medical institutions operating for the same purposes if permission is obtained from the Council of Ministers.
5. In case of permission from the Council of Ministers, it may send delegates and representatives to all kinds of professional activities in the country and abroad. For this purpose, donations can be given.
6. When necessary, it establishes relations with state bodies and legal organizations in line with its objectives and provides cooperation and usefulness.
7. To make research for the activation and development of its activities,
8. Organizing training activities such as courses, seminars, conferences, and panels,
9. To obtain all kinds of information, documents, documents, and publications necessary for the realization of the purpose, to establish a documentation center, to publish publications such as newspapers, magazines, books, and bulletins in line with its objectives, to announce its work,
10. To provide a healthy working environment for the realization of the purpose, to provide all kinds of technical tools and equipment, fixtures and stationery,
11. To carry out fundraising activities and to accept donations from within the country and abroad, provided that the necessary permissions are obtained,
12. Establishing and operating economic, commercial, and industrial enterprises to provide the revenues needed for the realization of the purposes of the Regulation,
13. Opening clubs, establishing social and cultural facilities, and furnishing them so that its members can benefit and spend their spare time,
14. Lunch meetings, concerts, balls, theaters, exhibitions, sports, excursions, entertaining activities, etc. for the development and maintenance of human relations among its members. to organize or to enable its members to benefit from such activities,
15. Buying, selling, renting, leasing movable and immovable property needed for the activities of the Association and establishing real rights on immovables,
16. Establishing foundations, establishing a federation or joining an established federation in the country and abroad, if deemed necessary for the realization of the purpose, establishing facilities that associations can establish by obtaining the necessary permission,
17. To carry out international activities, to be a member of associations or organizations abroad, and to cooperate or cooperate with these organizations,
18. If deemed necessary for the realization of the purpose, without prejudice to the provisions of Law No. 5072 on the Relationship of Associations and Foundations with Public Institutions and Organizations, to carry out joint projects with public institutions and organizations in their field of duty,
19. Establishing a fund to meet the essential needs such as food, clothing, other goods and services, and short-term credit needs of the members of the association,
20. To open branches and representative offices where deemed necessary,
21. Establishing platforms to achieve a common goal with other associations or foundations, unions, and similar non-governmental organizations in areas that are related to the purpose of the association and not prohibited by law,
22. To engage in all kinds of activities that are necessary for the realization of the purpose and that are not prohibited by law,
Field of Activity of the Association: Our association carries out activities in the country and abroad in promoting the Department of Oral, Dental, and Maxillofacial Radiology, which also includes the concept of Oral Diagnosis, social assistance, solidarity, and in all fields of activity suitable for the association.Our association carries out activities in the country and abroad in promoting the Department of Oral, Dental, and Maxillofacial Radiology, which also includes the concept of Oral Diagnosis, social assistance, solidarity, and in all fields of activity suitable for the association.
Right to Become a Member and Membership Procedures
Article 3- Professional and scientific studies and publications from doctors, dentists other health personnel, and other well-known professionals in the field, who can act, adopt the aims and principles of the association and accept to work in this direction, and the conditions stipulated by the Legislation, and who are interested in Oral Diagnosis and Maxillofacial Radiology Every natural and legal person who is a member of this association has the right to become a member. However, foreign natural persons must also have the right to settle in Turkey to become a member. This condition does not apply to honorary membership. The membership application to be made in writing to the chairmanship of the association is decided by the board of directors of the association in the form of acceptance or rejection of the request within a maximum of thirty days and the result is notified to the applicant in writing. The member whose application is accepted is recorded in the book to be kept for this purpose. The original members of the association are the founders of the association and the persons accepted to membership by the board of directors upon their application. Those who have provided significant financial and moral support to the association may be accepted as honorary members by the decision of the board of directors. When the number of branches of the association is more than three, the membership records of those registered at the headquarters of the association are transferred to the branches. New membership applications are made to the branch. Acceptance to membership and removal from membership is made by the branch administrative boards and are notified to the Headquarters in a letter within thirty days at the most
Article 4-Each member has the right to leave the association, provided that he or she notifies him in writing. As soon as the resignation letter of the member reaches the board of directors, the exit procedures are deemed to be completed. Resignation from membership does not end the accumulated debts of the member to the association.
Article 5- Circumstances that require expulsion from the membership of the association.
1-To act contrary to the statute of the association,
2- Constantly avoiding the assigned tasks,
3-Failure to pay the membership fee within two months despite written warnings,
4- Not complying with the decisions made by the association bodies.
5-To lose the conditions of membership,
In case of detection of one of the above-mentioned situations, he can be removed from membership with the decision of the board of directors. Those who leave or are removed from the association are deleted from the member registry and cannot claim any rights in the association's assets.
Article 6- The organs of the association are shown below.
2-Board of Directors,
3- Supervisory board,
Form of Establishment, Meeting Time and Call and Meeting Procedure of the General Assembly of the Association
Article 7- The general assembly is the most authorized decision-making body of the association; consists of registered members of the association. In case of opening a branch of the association, the number of branches is up to three from the members registered in the head office and branches; In case the number of branches is more than three, registered members in the head office are transferred to the branches and consist of the delegates elected at the general assembly of the branches.
1. Ordinary at the time specified in this statute,
2. An extraordinary meeting is called by the board of directors when deemed necessary by the board of directors or the supervisory board or upon the written application of one-fifth of the members of the association. If the board of directors does not call the general assembly for a meeting; Upon the application of one of the members, the magistrate assigns three members to call the general assembly for a meeting.
Ordinary general assembly convenes EVERY TWO ( ) YEARS in MAY, on the day, place and time to be determined by the board of directors.
Invitation Procedure: The board of directors arranges the list of the members who are entitled to attend the general assembly according to the association's charter. Members who have the right to attend the general assembly meeting, at least fifteen days in advance, the day, time, place, and agenda of the meeting are announced in at least one newspaper or on the website of the association, notified in writing, sent a message to the e-mail address or contact number notified by the member, or by a local publication. are called to the meeting by using the tools. In this call, if the meeting cannot be held due to the lack of quorum, the day, time, and place of the second meeting are also specified. The period between the first meeting and the second meeting cannot be less than seven days and more than sixty days. If the meeting is postponed for any reason other than the lack of quorum, this situation is announced to the members by the calling procedure for the first meeting, including the reasons for the postponement. The second meeting must be held within six months at the latest from the date of adjournment. Members are called back to the second meeting by the principles specified in the first paragraph. The general assembly meeting cannot be postponed more than once.
Meeting Procedure: The general assembly convenes with the participation of the absolute majority of the members who have the right to attend, and two-thirds of the members in case of a bylaw change or the dissolution of the association; If the meeting is postponed due to lack of quorum, the majority is not sought in the second meeting. However, the number of members attending this meeting cannot be less than twice the total number of members of the board of directors and supervisory board. The list of members entitled to attend the general assembly is made available at the meeting place. The identity documents issued by the official authorities of the members who will enter the meeting place are checked by the members of the board of directors or the officials to be appointed by the board of directors. Members enter the meeting place by signing against their names on the list prepared by the board of directors. If the meeting quorum is met, the situation is determined in a minute and the meeting is opened by the chairman of the board of directors or one of the board members to be appointed. If the meeting quorum is not met, a minute is drawn up by the board of directors. After the opening, a chairman and a sufficient number of vice-chairmen and a secretary are elected to manage the meeting, and a council committee is formed. In the voting to be held for the election of the organs of the association, the voting members must show their identities to the council committee and sign opposite their names on the list of attendees. The management and security of the meeting belong to the chairman of the council. In the general assembly, only the items on the agenda are discussed. However, it is obligatory to include on the agenda the issues that are requested to be discussed in writing by one-tenth of the members present at the meeting. Each member has one vote at the general assembly; The member has to use the game personally. Honorary members may attend general meetings but can not vote. If the legal person is a member, the chairman of the board of directors or the person to be assigned to represent the legal person votes. The topics discussed and the decisions taken at the meeting are recorded in a minute and signed by the chairman of the council and the clerks. At the end of the meeting, the minutes and other documents are delivered to the chairman of the board of directors. The chairman of the board of directors is responsible for preserving these documents and delivering them to the newly elected board of directors within seven days.
Voting and Decision-Making Procedures and Forms of the General Assembly
Article 8- Unless otherwise decided in the general assembly, voting is done openly. In open voting, the method specified by the chairman of the general assembly is applied. In the case of secret voting, the papers or ballot papers sealed by the meeting chairman are thrown into an empty container after the members do what is necessary, and the result is determined by making an open list after the end of the voting. General assembly resolutions are taken by the absolute majority of the members attending the meeting. In so far, the decisions to change the bylaws and dissolution of the association can only be taken with a two-thirds majority of the members attending the meeting.
Decisions Taken Without Meeting or Without Call: Decisions taken with the written participation of all members without coming together and decisions taken by all members of the association without following the calling procedure written in this charter are valid. Taking decisions in this way does not replace the ordinary meeting.
Duties and Powers of the General Assembly
Article 9- The following issues are discussed and resolved by the general assembly.
1. Election of the bodies of the association,
2. Changing the charter of the association,
3. Discussion of the reports of the board of directors and supervisory board and the release of the board of directors,
4. Discussing the budget prepared by the board of directors and accepting it as it is or by changing it,
5. Supervision of other organs of the Association and dismissal of them for justified reasons when deemed necessary,
6. Examining and deciding on the objections made against the decisions of the board of directors regarding the rejection of membership or expulsion from membership,
7. Authorizing the board of directors to purchase immovable properties required for the association or to sell existing immovable properties,
8. Examining and approving the regulations to be prepared by the board of directors regarding the activities of the association, as it is or by changing it,
9. Determining the wages to be given to the chairman and members of the board of directors and auditing boards who are not public officials, as well as all kinds of allowances, travel allowances and compensations, and the daily and travel allowances to be given to the members to be assigned for the services of the association,
10. Deciding on the association's joining and leaving the federation,
11. Deciding on the opening of the branches of the association and authorizing the board of directors to carry out the transactions related to the branch decided to be opened,
12. The association's international activities, joining or leaving associations and organizations abroad as a member,
13. Establishment of a foundation by the association,
14. Dissolution of the Association,
15. Examining and deciding on other suggestions of the board of directors,
16. As the most authoritative organ of the association, performing the works not given to another organ of the association and exercising the powers,
17. Fulfillment of other duties specified in the legislation to be carried out by the general assembly,
Composition, Duties, and Authorities of the Board of Directors
Article 10- The board of directors is elected by the general assembly as five principal and five substitute members. The board of directors determines the chairman, vice-chairman, secretary, treasurer, and member by deciding at the first meeting after the election. If there is a vacancy in the original members of the board of directors due to resignation or other reasons, it is obligatory to call the substitute members for duty in the order of the majority of the votes they received in the general assembly.
Duties and Authorities of the Board of Directors: The Board of Directors fulfills the following issues.
1. To represent the Association or to authorize one of its members or a third party in this regard,
2. To make the transactions related to income and expense accounts and to prepare the budget for the next period and present it to the general assembly,
3. To prepare the regulations regarding the activities of the association and submit them to the approval of the general assembly,
4. Purchasing immovable property, selling movable and immovable properties belonging to the association, having a building or facility constructed, making a lease agreement, establishing a pledge, mortgage, or real rights in favor of the association, with the authorization given by the general assembly,
5. Ensuring the execution of the procedures related to opening a branch with the authorization given by the General Assembly,
6. To ensure that the branches of the association are audited,
7. Ensuring the opening of representative offices where deemed necessary,
8. To implement the decisions taken in the general assembly,
9. At the end of each operating year, to prepare the association's operating account statement or balance sheet and income statement and the report explaining the work of the board of directors, presenting it to the general assembly when convened,
10. To ensure the implementation of the budget,
11. To decide on the admission or expulsion of members from the Association,
12. To take and implement all kinds of decisions within the scope of its authority to realize the purpose of the association,
13. To perform other duties given to him by the legislation and to use the authorities,
14. the board of directors must organize congresses to cooperate or cooperate with associations or organizations in the country or abroad.
Composition, Duties, and Authorities of the Supervisory Board
Article 11- The supervisory board is elected by the general assembly as three principal and three substitute members. If there is a vacancy in the original membership of the supervisory board due to resignation or other reasons, it is obligatory to call the substitute members for duty in the order of the majority of the votes they received in the general assembly.
Duties and Powers of the Supervisory Board: Supervisory board; audits the association's activities in line with the purpose and scope of work stated in its charter, whether the books, accounts, and records are kept by the legislation and the association's charter, by the principles and procedures determined in the association's charter, at intervals not exceeding one year, and reports the audit results promptly. presents a report to the board of directors and the general assembly when it convenes. The supervisory board may request that the general assembly be called for a meeting when necessary.
Income Sources of the Association
Article 12- The income sources of the association are listed below.
1. Membership fee: 50.00.-TL as an entrance fee and 150.00.-TL annually is collected from the members. This amounts to increasing or decreasing the general meeting is authorized,
2. Branch fee: 50% of the membership fees collected by the branches to cover the general expenses of the association is sent to the headquarters every six months,
3. Donations and aids made by real and legal persons voluntarily to the association,
4. Revenues from activities such as tea and dinner meetings, excursions and entertainment, representation, concerts, sports competitions, and conferences organized by the association,
5. Income from the assets of the association,
6. Donations and aids to be collected by the provisions of the legislation on aid collection,
7. Earnings from commercial activities undertaken by the Association to provide the income it needs to realize its purpose,
8. Other income.
Bookkeeping Principles and Procedures of the Association and Books to be Keep
Article 13- Bookkeeping principles;
The Association is to keep account books according to the principles. However, if the annual gross income exceeds the limit specified in Article 31 of the Associations Regulation, a book is kept based on the balance sheet starting from the following accounting period. In the case of switching to the balance sheet principle, if the limit is lowered below the above-mentioned limit in two consecutive accounting periods, it can be returned to the operating account principle as of the following year. Books can be kept based on the balance sheet with the decision of the board of directors, regardless of the limit stated above. In case of opening a commercial enterprise of the association, a book is also kept for this commercial enterprise by the provisions of the Tax Procedure Law.
Registration Procedure: The books and records of the association are kept by the procedure and principle specified in the Associations Regulation.
Books to Keep
The following books are kept in the association.
a) The books to be kept based on the operating account and the principles to be followed are as follows:
1. Resolution Book: The decisions of the board of directors are written in this book in order of date and number, and six of the decisions are signed by the members attending the meeting.
2. Member Registry Book: Identity information, entry and exit dates of those who enter the association as a member are recorded in this book. Entry and annual dues paid by members can be recorded in this book.
3. Document Record Book: Incoming and outgoing documents are recorded in this book with date and sequence numbers. The original copies of incoming documents and outgoing documents are filed. Incoming or outgoing documents via e-mail are stored by printing.
4. Business Account Book: Revenues received and expenses incurred on behalf of the Association are clearly and regularly recorded in this book.
5. Receipt Document Registry: The serial and sequence numbers of the receipt documents, the names, surnames, and signatures of those who received and returned these documents, and the dates they received and returned are recorded in this book.
6. Fixtures Book: The date and form of acquisition of the fixtures belonging to the Association, the places where they are used or given, and the deletion of those who have expired are recorded in this book.
It is not obligatory to keep the Receipt Record Book and the Fixture Book.
b) The books to be kept based on the balance sheet and the principles to be followed are as follows:
1. The books recorded in the 1st, 2nd, and 3rd sub-clauses of item (a) are also kept in case of keeping a book based on the balance sheet.
2. Journal and General Ledger: The way these books are kept and the way they are recorded are made by the Tax Procedure Law and the Accounting System Implementation General Communiqués published under the authorization given by this Law to the Ministry of Finance.
The books that are obligatory to be kept in the association (except the Big Book) are certified by the provincial association’s directorate or notary before they start using them. The use of these books is continued until the pages are finished and the intermediate approval of the books is not done. However, it is obligatory to re-certify every year in the last month preceding the year in which the Journal, which is kept based on the balance sheet, will be used.
Arrangement of Income Statement and Balance Sheet: In case of keeping records based on the operating account, the "Operating Account Statement" is prepared at the end of the year (31 December) (specified in ANNEX-16 of the Associations Regulation). In the case of keeping books on a balance sheet basis, at the end of the year (31 December), the balance sheet and income statement are prepared based on the Accounting System Implementation General Communiques published by the Ministry of Finance.
Association's Income and Expense Transactions*
Article 14- Income and expense documents;
The income of the association is collected with the "Receipt Certificate" (an example of which can be found in ANNEX-17 of the Associations Regulation). In case the income of the association is collected through banks, documents such as receipts or account statements issued by the bank replace the receipt document. The expenses of the association are made with expenditure documents such as invoices, retail sales receipts, self-employment receipts. However, for the payments of the association within the scope of Article 94 of the Income Tax Law, documents such as expense slip according to the provisions of the Tax Procedure Law, and documents such as "Expense Receipt" or "Bank Receipt" for the payments that are not included in this scope (for example, in ANNEX-13 of the Associations Regulation). used as an expense document. Deliveries of free goods and services to be made by the association to persons, institutions or organizations are made with the "Aid in Kind Delivery Document" (an example of which is in Annex 14 of the Associations Regulation). Free goods and service deliveries to be made by individuals, institutions, or organizations to the association (an example of which can be found in ANNEX-15 of the Associations Regulations) are accepted with the "Certificate of Receipt of Donation in Kind". These documents; It is printed in the form and size shown in Annex-13, Annex-14, and Annex-15, in the form to be printed or as a continuous form, using electronic systems and writing machines, in bindings consisting of fifty self-carbonated original and fifty cob sheets, bearing successive serial and sequence numbers. . Documents to be printed in form or continuous form must be of the specified quality.
Receipt Documents: The "Receipt Documents" (in the format and size shown in the Associations Regulation ANNEX-17) to be used in the collection of the association's revenues are printed in the printing house with the decision of the board of directors. The relevant provisions of the Associations Regulation shall be followed in the matters related to the printing and control of the receipt documents, their receipt from the printing house, their recording in the book, the handover between the old and new treasurers, and the use of these receipts by the person or persons who will collect income on behalf of the association and the delivery of the collected revenues.
Certificate of Authorization: Except for the original members of the board of directors, the person or persons who will collect income on behalf of the association are determined by the decision of the board of directors, including the term of authorization. The "Certificate of Authorization" (included in Annex-19 of the Associations Regulation) containing the clear identity, signature, and photographs of the persons who will collect income is issued by the association in two copies and approved by the chairman of the association's board of directors. The principal members of the board of directors can collect income without a certificate of authorization. The duration of the authorization certificates is determined by the board of directors as a maximum of one year. Expired authorization certificates are renewed according to the first paragraph. In cases such as the expiry of the authorization certificate or the resignation, death, termination of his job, or duty of the person on whose behalf the authorization certificate is issued, it is obligatory to submit the authorization certificates to the board of directors of the association within one week. In addition, the authority to collect revenue can be revoked at any time by the decision of the board of directors.
Retention Period of Income and Expense Documents; Except for the books, receipts, expenditure documents, and other documents used by the association are kept for 5 years by the number and date order in the books in which they are recorded, without prejudice to the periods specified in special laws.
Submitting a Declaration
Article 15-, After the “Association Statement” regarding the activities of the previous year and the results of the income and expense transactions as of the end of the year (presented in Annex-21) of the Associations Regulation, is approved by the board of directors of the association, within the first four months of each calendar year, the association given to the relevant local authority by the chairman.
Article 16- Notifications to be made to the local authority;
General Assembly Result Notification: Within thirty days following the ordinary or extraordinary general assembly meetings, the General Assembly Result Notification (included in Annex-3 of the Associations Regulation) containing the principal and alternate members elected to the board of directors and supervisory boards and other organs is given to the local authority. In case of a bylaw change at the general assembly meeting; The minutes of the general assembly meeting, the old and new versions of the changed articles of the charter, the final form of the charter of the association, each page of which is signed by the absolute majority of the members of the board of directors, is submitted to the local authority within the period specified in this paragraph and an appendix.
Notification of Immovables: The immovables acquired by the association are notified to the local authority by filling out the "Immovable Property Statement" (presented in Annex-26) of the Associations Regulation, within thirty days from their registration to the land registry.
Notification of Receiving Assistance from Abroad: In case of receiving assistance from abroad, the association fills out the "Notification of Receiving Assistance from Abroad" (specified in Annex-4 of the Associations Regulation) and notifies the local authority before receiving assistance. It is obligatory to receive cash aids through banks and to fulfill the notification requirement before they are used.
Notification of Changes: The change in the settlement of the Association (specified in Annex-24 of the Associations Regulation) "Residential Change Notification"; Changes that occur in the organs of the association other than the general assembly meeting (specified in Annex-25 of the Associations Regulation) are notified to the local authority within thirty days following the change, by filling out the "Notification of Changes in the Organs of the Association". Changes made in the charter of the association are also notified to the local authority in the annex of the general assembly result notification within thirty days following the general assembly meeting in which the bylaws were changed.
Internal Audit of the Association
Article 17- Internal audit can be carried out by the general assembly, the board of directors, or the supervisory board of the association, as well as independent auditing companies, can be audited. The fact that an audit has been carried out by the general assembly, the board of directors, or independent audit firms does not remove the obligation of the audit board. Audit of the association is carried out by the supervisory board at least once a year. The general assembly or the board of directors may conduct audits or have independent auditing firms perform audits when deemed necessary.
Borrowing Procedures of the Association
Article 18- To realize the purpose of the association and to carry out its activities, if needed, it may borrow from the decision of the board of directors. This borrowing can be done in the purchase of goods and services on credit as well as in cash. However, this borrowing cannot be made in amounts that cannot be covered by the income sources of the association and in a way that will make the association insolvent.
Establishment of the Branches of the Association
Article 19- The association may open branches in places deemed necessary by the decision of the general assembly. For this purpose, the founders' board of at least three persons authorized by the board of directors of the association submits the branch establishment notification and necessary documents specified in the Associations Regulation to the highest civilian authority of the place where the branch will be opened.
Duties and Authorities of Branches
Article 20-Branches are the internal organization of the association, which does not have a legal personality, is responsible and authorized to carry out autonomous activities in line with the purpose and service subjects of the association, and is responsible for its receivables and debts arising from all its transactions.
Bodies of Branches and Provisions Applicable to Branches
Article 21- The organs of the branch are the general assembly, the board of directors, and the supervisory board. The General Assembly is composed of branches of registered members. The board of directors is elected by the branch general assembly as five principal and five substitute members, and the supervisory board as three principal and three substitute members. The duties and authorities of these bodies and other provisions regarding the association in this charter are also applied in the branch within the framework stipulated by the legislation.
Meeting Time of the General Assemblies of the Branches and How to Represent them in the General Assembly of the Headquarters
Article 22- Branches are obliged to finish the ordinary general assembly meetings at least two months before the general assembly meeting of the head office. The ordinary general assembly of the branches convenes biannually, in FEBRUARY, on the day, place and time to be determined by the branch board of directors. Branches are obliged to notify a copy of the general assembly result notification to the local authority and the headquarters of the association within thirty days following the date of the meeting. Branches, up to three branches, with the direct participation of all members in the general assembly of the headquarters; If the number of branches is more than three, one (1) for every twenty (20) members registered in the branch, and one among these members if the remaining number of members is more than 10, through the delegates to be elected at the branch general assembly, are entitled to participate in the general assembly of the headquarters. has. Delegates elected at the last branch general assembly attend the headquarters general assembly. Members of the headquarters' administrative and supervisory board participate in the general meeting of the headquarters, but they cannot vote unless they are elected as a delegate on behalf of the branch. Those who are in charge of the management or supervisory board of the branches leave their duties in the branch when they are elected to the headquarters management or supervisory board.
Opening a Representation
Article 23- The association may open a representative office with the decision of the board of directors to carry out the activities of the association where it deems necessary. The address of the representative office is notified in writing to the local administrative authority by the person or persons appointed as the representative by the decision of the board of directors. Representatives may not be represented in the General Assembly. Branches cannot open representative offices.
Duties of representatives
a) The representative is obliged to fulfill his responsibilities in the province where he is located. The duty of the representative who does not fulfill his duties and responsibilities is terminated by the decision of the Board of Directors.
b) The representative cannot disclose the projects of the Association to 3rd parties without the headquarters.
c) The representative must notify the headquarters of his/her wish to undertake a project in the province where he/she is located and obtain approval.
d) The representative establishes good relations with local government and public institutions and gives project support. However, it cannot support a political party in any way and cannot publicly show it.
e) The Representative makes the utmost effort to fulfill a task assigned by the Headquarters in a timely and best manner.
f) The representative ensures that the documents, posters, brochures, etc. sent by the Board of Directors are delivered to the members of the association in the province where they are located.
g) Directs those who want to become a member of the association.
h) Representatives should be open to dialogue and strive to contribute to the achievement of the Association's goals.
How to Amend the Bylaw
Article 24- Bylaws can be changed with the decision of the general assembly. A 2/3 majority of the members who have the right to attend and vote in the general assembly are required to amend the bylaws in the general assembly. In case the meeting is postponed due to lack of majority, the majority is not sought in the second meeting. However, the number of members attending this meeting cannot be less than twice the total number of members of the board of directors and supervisory board. The majority of the decisions required for the amendment of the bylaws is 2/3 of the votes of the members attending the meeting and having the right to vote. In the general assembly, the vote on the amendments to the bylaws is made openly.
Article 25. Emblem - Medallion and Charitya
a) The emblem determined by the board of directors of the association is used in the correspondence and publications of the association.
b) In ceremonies: A medallion with a special emblem may be worn for the chairman and a joint emblem for the members of the board of directors.
c) Members of the association are given a membership diploma, identity card, and, if necessary, a badge. An authorization card is given to the members of the year and period whose subscriptions are paid.
d) Feasts and ceremonies may be organized and special commemorative gifts may be given in honor of those who realize extraordinary values, periodic long years of service and retirees, and those who have made great medical, scientific, national, and universal service.
e) When assistance is required, financial and moral assistance and solidarity can be organized and provided to the members in need, within the possibilities.
Dissolution of the Association and Liquidation of Assets
Article 26- The general assembly may decide to dissolve the association at any time. To discuss the termination issue at the general assembly, 2/3 majority of the members who have the right to attend and vote in the general assembly are required. In case the meeting is postponed due to lack of majority, the majority is not sought in the second meeting. However, the number of members attending this meeting cannot be less than twice the total number of members of the board of directors and supervisory board. The majority of the decisions required for the termination decision to be taken is 2/3 of the votes of the members attending the meeting and having the right to vote. The decision of termination voting is made openly in the General Assembly.
Liquidation Procedures: When the general assembly decides to dissolve, the liquidation of the money, property, and rights of the association is made by the liquidation board, which consists of the last members of the board of directors. These transactions start from the date of the general assembly decision regarding the termination or the date when the automatic termination becomes final. During the liquidation period, the phrase "Association of Oral Diagnosis and Maxillofacial Radiology Association in Liquidation" is used in the name of the association in all transactions. The liquidation board is in charge and authorized to complete the liquidation of the money, property, and rights of the association from beginning to end by the legislation. This board first examines the accounts of the association. During the examination, the books, receipts, expenditure documents, title deed bank records, and other documents belonging to the association are determined and their assets and liabilities are recorded in a report. During the liquidation proceedings, the creditors of the association are called and their assets, if any, are converted into cash and paid to the creditors. In case the association is a creditor, the receivables are collected. All money, property, and rights remaining after the collection of receivables and payment of debts are transferred to the place determined in the general assembly.
If the place to be transferred is not determined in the general assembly, it is transferred to the association closest to its purpose in the province where the association is located and which has the most members on the date of termination. All transactions regarding liquidation are shown in the liquidation report and liquidation transactions are completed within three months, except for the additional periods given by the local authorities based on a justified reason. Following the completion of the liquidation and transfer procedures of the money, property, and rights of the association, the situation must be notified to the civil authority of the place where the headquarters of the association is located by the liquidation board within seven days, and the liquidation report must be attached to this letter. The last members of the board of directors, as the liquidation board, are responsible for keeping the books and documents of the association. This duty can be conferred to a board of members too. These books and records must be kept for five years.
Lack of Provision
Article 27- In matters not specified in this statute, the Associations Law, Turkish Civil Code, and the Associations Regulation issued concerning these laws and the provisions of other relevant legislation on associations shall apply.
Temporary Article 1- This charter has been prepared by the law of associations numbered 5253 at the ordinary general assembly meeting held on 28/05/2017 and has been signed together by six.
Click here to download our bylaws.